What documents must a joint stock company submit to Authorized Body

What documents must a joint stock company submit to an Authorized Body for registering share emission?

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1) an application which includes:
- a name, type and location of a joint stock company;
- an outgoing (registration) number and date;
- a number and structure of an emission;
- a form of share issuance;
- if a report is approved – an actually paid amount of emission;
- a request to an Authorized Body to carry out certain actions;
- a title, name and signature of a prime person certified by an affixed seal;
- an imprint of a stamp of a Register Holder.

2) Minutes (extract from minutes) containing information on a decision of a general meeting of shareholders regarding a form of share issuance and a registrar of a joint stock companies (in case of registered shares) which must include:

- a name and location of a joint stock company;

- a date and venue of a meeting;

- total number of shareholders holding voting shares as well as a number of shareholders present at a meeting;

- a total number of voting shares (votes) as well as a number of votes present at a meeting;

- information on shareholders present at a meeting whose shareholding exceeds 5% of voting shares (specifying a number of shares);

- information on legal entities – a name of a legal entity, a title and name of a proxy, a number and date of a power of attorney;

- information on persons – a name of a physical person and, if a proxy was present at a meeting – a date of a power of attorney and a number of record in the public notary’s register;

- a number of shareholders holding voting shares who were addressees of a notice on a forthcoming meeting which was sent by a registered mail and contained data set forth in current legislation;

- a decision on a share issuance specifying a structure of emission, form of share emission, registrar of a joint stock company and a procedure for allocating shares (subscription to shares);

- other necessary clauses of the decision (on change to the amount of the charter capital, etc.);

- sources for creation of the charter capital;

- results on voting on each clause of the decision;

- signatures of the chairman and secretary of the meeting, as well as proxies of shareholders whose shareholding exceeds 5% of voting shares present at the meeting;

- a seal of a joint stock company.